How To Start A Professional Email?

How To Start A Professional Email

Carry out these steps to start a professional email:

  • Step : 1 On your computer or mobile, open the default browser and navigate to your email login page.
  • Step : 2 Type your login credentials in the required fields and click the "Login" or "Sign-In" button.
  • Step : 3 On your email account main screen, click the Compose button available at the top-left corner of the screen.
  • Step : 4 In the new email window, enter your recipient email address in the To field.
  • Step : 5 Enter the email subject in the Subject field.
  • Step : 6 In the Body of Content field, start the email with a greeting.
  • Step : 7 Considering the recipient, choose the greeting style such as Dear or Hi.
  • Step : 8 Avoid using Hey because it is considered to be informal or more colloquial.
  • Step : 9 Add the person name near the greeting.
  • Step : 10 It will be more personal if you add the recipient's name in the subject of the content.
  • Step : 11 Otherwise, check how they replied or chatted with you by opening the recipient's email from your inbox.
  • Step : 12 If you aren't able to identify the recipient's name, use "Greetings" instead of Dear or Hi in the text box.
  • Step : 13 Make the recipient more honorable if it is your mentor or a well-wisher (for example, Dear Professor Snape).
  • Step : 14 The greeting must look like the title of your professional email.
  • Step : 15 Make sure to add a comma after the greeting and leave a blank space between the name and the greeting.
  • Step : 16 Leave the first line empty and start the conversation by introducing yourself.
  • Step : 17 Deliver the exact message or state the purpose of writing the email in the next sentence, and it should be in a nutshell.
  • Step : 18 If you wish to thank the recipient, use a statement with double quotes in the second sentence of your email.
  • Step : 19 At last, finish the email by using Best regards, Sincerely, or Thank You.
  • Step : 20 Make sure not to use "Best Wishes" or "Cheers" as the end of the statement.
  • Step : 21 After verifying the necessary details in the email, click the Send button to deliver the email.
  • Step : 22 By using these steps we can execute that how to start a professional email.


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